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Phi Beta Kappa - By-Laws
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IDAHO
ALPHA OF PHI BETA KAPPA
UNIVERSITY
OF IDAHO
By-Laws
I. Administration
1. The officers of the Chapter shall be a President, a Vice President, and a Secretary-Treasurer. These officers shall constitute the Executive Council of the Chapter.
2. The officers shall be chosen from among the non-student resident members of the Chapter.
3. These officers shall be elected by ballot each year at the regular spring meeting. They shall assume office as of July 1 and shall continue in office for one year;
4. The President shall discharge the functions proper to a presiding officer, calling meetings of the Council and special meetings of the Chapter, and appointing all committees.
5. The Vice President shall discharge the duties of the President in the latter's absence. He or she shall also act as Registrar, submitting to the Chapter at the proper time the lists of those eligible to Member- ship in Course with an analysis of their records. The Vice President shall also furnish similar information to the Committee on Alumni. (See Sections III, B., 1 and 2.)
6. The Secretary-Treasurer shall record the minutes of the meetings of the Chapter and the Council, keep the records, and conduct the correspondence of the Chapter. He or she shall inform members-elect of their election and of the conditions precedent to initiation, arrange for their initiation elsewhere when necessary, procure keys for them if they so desire, and attend to the registration of initiates with the United Chapters.
The Secretary-Treasurer shall authorize the purchase of keys by any members who have deferred purchase or have lost their keys. He or she shall maintain and transmit to his or her successor a composite list of all persons initiated as Members in Course, Alumni Members, or Honorary Members, arranged according to year of graduation, with a statement of the quota for each class. He or she shall maintain a mailing list of members of the Chapter, both resident and non- resident.
7. The Secretary-Treasurer shall collect registration fees, initiation fees, annual dues, and special assessments. He or she shall make such disbursements as are authorized by the Council. The records of the Secretary-Treasurer shall be examined annually by an auditing committee appointed by the President.
8. The executive council shall have the power to authorize disbursements of the Chapter. In the intervals between meetings, the Council shall have full charge of the affairs of the Chapter save only election of officers and members, amendment of the Constitution and By-laws, and nominations of institutions as candidates for chapters of Phi Beta Kappa. The Council shall make such investigation of institutions, candidates for chapters of Phi Beta Kappa, as to enable the Chapter to make appropriate nominations to the Senate. Meetings of the Council shall be held at the call of the President. (Two members shall constitute a quorum.)
B. Active Members shall consist of the following groups:
1. Charter Members, named in the Charter as responsible for the organization of the Chapter.
2. Associate Members, members of other chapters temporarily associated in the conduct of the Chapter while teachers or students in the institution or while members of the college community.
3. Duly Constituted Members of the Chapter (as defined in III. A. below) who are resident in Moscow or vicinity.
II. Meetings
1. A meeting shall be held early in the second semester for the election of Members in Course, Alumni, and Honorary Members. All Members may attend this meeting and may express opinions regarding the qualifications of the candidates.
2. A meeting for the initiation of new members shall be held as soon as convenient after their election.
3. A Reunion Meeting may be held during the Commencement period, at which alumni and other members may be initiated.
Special meetings for initiation or other purposes shall be called when the President shall deem it necessary, or when five other members shall request it.
Occasional meetings open to the general public may be held for the purpose of hearing addresses intended to promote the scholarly aims of the Society.
For all elections of new members, fifteen active members constitute a quorum (see III. C. 2.). For all other meetings, seven members shall constitute a quorum.
2. Reading of the minutes of the previous meeting.
3. Reports of the Executive Council and interim business.
4. Reports of special committees.
5. Consideration of bills and correspondence other than that with the Secretary of the United Chapters.
7. New business, including Nominations, Initiations, District and United Chapter business.
III. Admission to Membership
Those persons who are eligible to become Duly Constituted Members shall be grouped in three classes, as follows:
1. Members in Course. These shall be elected, in a number not in excess of quota defined below, from the list of candidates for the bachelor's degree in the College of Letters & Science, provided that such candidates count at least 90 semester hours of course work in the liberal arts and sciences toward the bachelor's degree and provided also that they present the following minimum course distribution:
Seven semester hour credits in the humanities. Change, under Eligibility (III, A, 1, line 10), to read: "11 semester hour credits in science or mathematics, of which at least one must be a laboratory course, or a course which includes laboratory. Seven semester hour credits in the social sciences. Completion of a foreign language through the intermediate level (4 sem, 16 cr) or the equivalent (4 yrs HS)
Juniors shall be presented who have completed one full semester of the Junior year, who have been in residence for at least five semesters and who have attained an average grade of 3.75 (see Note 1), provided that persons who have been in residence for two semesters at any institution having a chapter of Phi Beta Kappa plus three semesters of residence at the University of Idaho may be eligible for Junior election. Persons who have neglected to fulfill the general distribution requirements may not be considered for Junior election.
Seniors shall be presented in the following order:
a. Seniors who will have been in residence at least four semesters at graduation and who have attained an average grade of 3.65.
b. Seniors who will have been in residence at least seven semesters at graduation and who have attained an average grade of 3.50.
2. Alumni Members. Graduated of any division of the University of Idaho of not less than ten years' standing who, by contributions in some field of scholarly endeavor, have since graduation given clear evidence of distinguished capacities may be elected to Alumni Membership.
3. Honorary Members. Honorary Members may be elected from among men and women distinguished in science and letters who are not graduates of the University of Idaho but who have been brought into intimate relationship with it in some way that makes their election appropriate. No graduate of another institution having a Phi Beta Kappa chapter shall be elected unless the consent of that chapter has been obtained.
The Registrar, assisted by a committee of three, shall prepare a list of students eligible by reason of scholarship to Membership in Course, together with a report on each student, and shall submit these to the Chapter at a meeting called for election. The report shall include an analysis of the official record, covering the following items:
1. Number of semesters in residence.
3. Average grade of work completed in residence.
4. The departmental major in which the student is registered.
5. Number of credits of each grade and total number of credits earned under the following heads:
a. Each field of the general distributed requirements. (III.A.I.)
c. Courses in the departmental major.
6. In addition, the report may include factual information as to other achievements of a cultural character.
2. Alumni and Honorary Members.
A committee, of which the Registrar shall be a member, shall be appointed annually to investigate persons qualified for Alumni and Honorary Membership. The Registrar shall report to this committee concerning the scholastic records of any person eligible to Alumni Membership. The committee shall make to the Chapter recommendations regarding election to memberships.
The announcement of a meeting called for election of Members in Course shall contain the names of the eligible students. This announcement shall be treated as confidential information.
Electors of new members shall consist of all active local members, including students.
a. Not more than fifteen percent of the candidates for a liberal bachelor's degree in each graduating class of the College of Letters & Science may be elected as Members in Course.
b. Not more than one-half of this quota may be elected as Juniors.
c. Not more than two Alumni Members may be elected in any one year.
d. Not more than two Honorary Members may be elected in any one year.
a. Only the active members present shall vote.
b. A three-fourths favorable vote of members present and voting shall be required for election to membership.
c. The primary determining factor in selection of candidates shall be grade-point average unless a vote of four-fifths of those present and voting at the election meeting shall determine otherwise.
1. The Secretary-Treasurer shall notify each member-elect of his election; and shall inform him of the time fixed for his initiation and of the conditions precedent thereto, with a request for formal acceptance by those elected.
2. No member-elect shall be registered as a full member of this chapter and of Phi Beta Kappa, who has not been regularly initiated either by the Chapter itself at a meeting called for the purpose, or by some other Chapter or group of Phi Beta Kappa members duly authorized to act for the Chapter in his reception.
3. All members thus initiated shall be entered on the roll of the Chapter, and shall be registered in the office of the United Chapters on such forms as are provided.
4. It shall be the duty of the President to conduct the initiation of members in accordance with the ritual of the Society.
IV. Fees and Dues
Each member-elect shall pay to the Secretary-Treasurer of the Chapter registration and initiation fees as set by the membership.
The fiscal year shall begin on July 1.
V. Amendments
Amendments to these By-Laws may be made at any meeting of the Chapter by a two-thirds vote of the members in attendance provided a quorum be present. Written notices of proposed amendments shall be sent to each Active Member of the Chapter at least two weeks before the meeting. The Secretary- Treasurer shall send out such notices on order of the Executive Councilor on request of five Active Members.
All amendments shall be subject to the approval of the Senate of the United Chapters of Phi Beta Kappa. (See Note 2 below.)
Notes
1. Average grades are weighted averages of the numerical equivalents 4,3, 2, 1, and 0, given to the grades A, B, C, D, and F, the first four of which are passing grades. The weighted average is obtained by multiplying the numerical grade in each course as determined above by the number of credits given for that course; adding the numbers so obtained, and dividing the total by the number of credits earned.
2. These By-Laws were passed by the membership of Idaho Alpha of Phi Beta Kappa after accepting suggested changes made by the Committee on Chapter By-Laws (as presented by Carl Billman, secretary of United Chapters) at a meeting on April 8,1964. As of this date they become the accepted By-Laws of Idaho Alpha and replace any and all other By-Laws of earlier date.
PBK (Idaho Alpha) Bylaws effective AY1996-97
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