Letter of Transmittal Outline

Advanced Technical Writing

Content / Overview / Letter of Transmittal Outline

[ back ] [ next ]

Week 15

Resources
Business Letter Format

Letter of Transmittal Outline

Introductory Paragraph:

Title and purpose (if not clear from the title) of the report

Audience for the report (who is it written for?)

Authorization—

	Who authorized the project?
	When?
	Is the report written for another class?

refer to your proposal—

Show how the report has met your objectives or how your objectives have changed.

Body Paragraph(s):

Methods—briefly mention them, unless they are very important, in which case you could have a short paragraph on methods

Results—

	Give an overview of your results,
	point out the main results, or
	point out surprising results/findings.

Conclusions of the final report < Focus here/ emphasize the conclusion.

Recommendations

Conclusion Paragraph (call to action)

	Acknowledge assistance you received.
	Offer to assist with interpreting your report.
	Offer to assist with carrying out further work.
	Make a call to action (recommendations).
	Add personal comments.

Notes:

Use correct business letter format.

one page, single space

Keep the level of technicality low.

Refer to your proposal: problem, objectives, scope.

	Show how the report meets/does not meet your proposal objectives.
	Define or redefine the scope of your project.

[ back ] [ next ]

	Start Here \| Content \| Resources \| Help \| Contact \| Home Utilities Phil Druker © 2006
	University of Idaho Environmental Science Program Advanced Technical Writing thompson@uidaho.edu